Based on my experienced as a student in University of Southeastern Philippines, I
spent a lot of hardships on enrolling here in the university because of its not
well planned procedures of enrollment system. Because every time the students
starting to enroll in the university, I always hear in their comments of having
a long line in every offices where they must undergo and finish every
transaction. Especially for the scholars, they must fill up first the required
forms in the Office of Student Services before they can renew their
scholarships in the university. But before that, they must comply first all the
requirements on their scholarship institutions because it is the first part of
renewal of every scholarship of students, and it depends in the scholarship
institutions on what are their requirements of renewing their scholarship
grants. In that part, university’s enrollment system was excluded the
requirements of every scholarship institution’s system of renewal of their
respective scholars because it is their responsibility and not from the
university. The only responsibility of the university with respect on the
scholarship of the students is their renewal of scholarships in the Office of
Student Services because it is the only requirements of all the scholars when
enrolling in the university. But a long line in the Office of Student Services
for the renewal of scholarships of the students is also a burden to all
scholars because of not having an adequate and well planned venue for the
students who must fall in line in the Office of Student Services for the
renewal of scholarships. In that case, there are lots of problems in the part
of the students because of time consuming procedure just for renewing their
scholarships and it may cause on delaying on enrolling in the university for
many reasons that involves time. In the part of the students, they want to
lessen the burden of falling in line in the Office of Student Services for many
hours just for renewing the scholarship. As for the non-scholar students, there
is no problem regarding in their procedures because there is proper plan in
implementing a queuing system in Cashier. But all of the problems that all of
the students must face in enrolling in the university is the final part in the
enrollment system, the process of being officially enrolled in the Office of
the Registrar. Based on my experienced, it takes half day in falling in line in
the registrar before the student can be officially enrolled, and my worst
experienced in the enrollment system was to fall in line in the registrar for
whole day because of very slow process in the part of registrar personnel and a
very weak and not well planned procedures in the process in registrar. It may
also the reason in the students of not having discipline in falling in line in
the registrar because they want to shortcut the procedures in the registrar and
it causes unfairness in the part of other students who take time just for
falling in a long line just to finish the enrollment. In all of the procedures
in the enrollment system, the process in the renewal of scholarships in the
Office of Student Services and in the process in the Office of Registrar are
the most time-consuming process of the enrollment procedure in the part of the
student because of the slow process in that procedures. So to address those
problems regarding the slow process on those two procedures in the enrollment
system, the organization must select and develop a deployment environment to
solve all the seen problems in the enrollment system.
First of all, the organization must
specify the system requirements to be developed in the enrollment system to
solve all the seen problems in all of the procedures because it is very
important in the organization that their requirements of the systems is
compatible on the procedures they want to solve. Then the hardware and software
systems they are using is not a financial burden to the organization because it
may costly for them to use an expensive hardware and system software that are
not important or useful in the enrollment system, or not necessary plans to
implement in the required system. Next is the usage of strategic plans and architecture
plans of the enrollment system. It is very important to use very well all the
strategic plans in the system because it may costly in the part of the
organization to implement an unnecessary strategic plan in the system if it is
not working properly to solve the problems in the enrollment system. Planning
the overall budget of the planned development environment in the enrollment
system is very important to know how much they could spend on the project. Or
it is worthy to spend much on the project or spend less and save much budget in
their organization.
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